Moving your business from one office to another can be stressful. Not only do you have to worry about yourself, but you also have to worry about your equipment and even your staff. Before starting the move, it is crucial to plan everything out so not only can the process go as smooth as possible, but also so you lose the least amount of time possible. Let’s take a look at some tips when it comes to planning out office moving in Gainesville.
Make Sure Your Team Is On the Same Page
What can make an office move so complicated is all the extra moving parts, including your staff and departments. It’s important that communication remains open and that everyone stays on the same page to avoid confusion. Appoint someone from each department (ideally the department heads) to be the voice of their department. Keep everyone in the loop about what is going on too. That person can also make sure that everyone in their department takes responsibility for packing their desk, files, and personal items.
Create A “Moving Committee”
This committee can consist of those same department heads or a different set of people. Have your moving committee create a list of tasks that need to be completed. Also, make sure they are relayed to the right people. In addition to needing to hire movers, you might need to hire specialty service providers, such as telephone line installers or computer network specialists. Talk to each department head and find out what specifically they need done to successfully complete the move.
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How far in advance should a move be planned? When should you call a mover?
Plan a move one to two months in advance. For a home, a moving timeline might look something like:
8 weeks out – Set closing or move-in dates
7 weeks out – Decide what will be going
6 weeks out – Schedule three estimates from movers
5 weeks out- Have termite inspections, home inspections, appraisal, survey, etc
4 weeks out – Begin packing and going through items
3 weeks out – Bind home insurance, verify compliance with lender
2 weeks out – Lock down moving dates with mover
1 week out – Finalize packing, or hire packers to come
Moving Day! – Welcome to your new home
Plan when to move based on how quickly you need to move, what items there are to move, and where you are moving. A home or new office will likely need more time to prepare for a move than an apartment or dorm. Timing a move can include time for anything from house repairs to packing.
When should you call a mover depends on what you would like help with and the time of year. Movers can help with packing, a helping hand, junk removal, storage unit assistance, delivery services, item assembly/disassembly, and moving for individuals or companies. Try to call in advance if booking a move in the busy season from May through September or if you would like additional assistance for a move.
Call movers around six weeks before moving. Moves outside of May through September can be scheduled with less time due to more availability. Although you may want to book in advance to get the date and time you would like to move or leave extra time for moving services. Other moving services can be requested around one week to two months in advance depending on the type of service.
Ready for some reverse spring cleaning? Try out some of these space saving techniques during your next move-in.
Planning a space
Plan out what you would like in a new space with a few quick notes. Something like, “Twin size bed near window, desk on right, storage in front of the bed, shoe holder on back of door.” A few notes will help minimize clutter by choosing what you would like in the space. For more tips on creating a plan for a new space, check out here.
Unpacking can sometimes lead to a lot of clutter even in a new space by bringing in old items. Reduce clutter by getting rid of anything that doesn’t fit a rough idea of what you would like a new space to look like. Boxes stacked full of old magazines might not fit well with new furniture for example. Moving into a new place is a great time to get rid of a few things that are adding up to a lot of clutter.
Space saving techniques
Organize items with space saving techniques like airplane folding and stacking. Roll clothing that is not on hangers to fit them more easily in a dresser. Lay items like blankets flat so they can be stacked to save space. Space bags can be helpful for comforters and blankets that are not used often. Bulky and less used items can be put in containers under a bed or in a closet for easier storage.
Use items with multiple functions
Sometimes saving space can be done by reducing how many items you have by replacing them ones with multiple uses. Bedding with build-in storage, a desk lamp with office supplies, a multi-color pen instead of five pens, or one multiple size measuring cup could save a lot of space!
Simplify the space
Reduce the total number of items and keep like items together in a room to keep things simple and less cluttered. Place similar items together in a way that is easy to remember helps make things easier to find. It is never fun trying to find something in a drawer with tons of random items. Keep up with clutter as it happens easily by making it easy not to clutter a space with a trash can, organized spaces, and a easy to manage room layout.
Commercial moving in a city is no easy task if you don’t have the right team to support your efforts. 2 College Brothers offers a reliable moving team of friendly staff with an incredible attention to detail.
No desk will go unturned when it’s time to move your office space to its new home. We will wrap office equipment and furniture, if necessary, to protect your most valuable assets. Our Gainesville movers will unplug, disassemble and pack electronics safely for your corporate relocation.
Tips Before You Relocate Your Business
Ask employees to remove personal belongings from desks
Any valuable items from employees should not be held accountable for when relocating. Politely ask they remove their belongings at least a week before the move.
Dispose of any foods or liquids from common areas
Check any refrigerators or cabinets for expired items and throw them away.
Forward office telephone numbers
If you have to use a new number for your business, be sure to contact your telephone company to forward all calls to your new line.
Set up your internet before you arrive
Plan ahead and be sure your internet (and wifi) is up and running before your employees get settled in. Same thing goes with electricity!
3 Unique Moving Circumstances
Only half of your office is moving.
If you’re expanding your business and only require half of your furniture to be moved, 2 College Brothers will offer a discounted moving package for your relocation.
Some office furniture is still being ordered
Even if your new office furniture is on backorder, our movers will come back to move your new items when you need the help. We’ll even help you assemble your furniture too!
Business signage needs to be relocated
If our movers can safely reach and remove your business signage, they will!